Office Manager, ResiBuilt

Job Summary

The Office Manager is responsible for supporting the President and 6 person leadership team of ResiBuilt.  They will also be responsible for managing all group activities including team building and broker/vendor outreach along with all facility-related items for the corporate office, to include overseeing all vendor relationships and ensuring that all maintenance / service related issues are resolved in a timely manner.  This position will also be responsible for overseeing all space planning, for the corporate office to include assigning workspace for new hires, visitors, temporary resources, as well as coordinating the scheduling of conference rooms. 

Essential Job Duties and Responsibilities

• Assist, coordinate, and manage calendar planning, schedule, travel coordination, meeting logistics, and expense management
• Oversee space planning for the corporate office to include assigning workspace for new hires, visitors, consultants, contractors, as well as coordinate and oversee all office moves within the office
• Manage all vendor relationships and track service level agreements of vendors supplying services for the office
• Oversee order placement and maintenance of office and kitchen supplies
• Ensure that all issues regarding security, maintenance, office temperature, keys, cleaning, etc. are resolved in a timely manner
• Manage various office functions; including building issues, front desk coverage, mail room duties, break room supplies, and office supplies/printers.
• Effectively manage and control expenses
• Take lead on all event planning for the office
• Ensure that conference rooms are well maintained, stocked with the necessary supplies and that all equipment works properly
• Comply with all company policies and procedures, applicable health and safety rules and regulations, as well as applicable local, state and federal laws
• Perform other duties as assigned.

Education and/or Experience

• High school diploma or equivalent required
• Experience in office management, executive administration support, or similar role within a highly professional work environment preferred
• Experience managing a team of administrative support staff

Required Licenses or Certifications

• None

Skills/Specialized Knowledge

• Expert in utilizing Outlook, Microsoft Word and Excel
• Ability to use general office equipment, such as telephone, fax machine, printer, copier and 10-key
• Excellent customer service and interpersonal skills; ability to relate to and get along with others
• Professional verbal and written communication skills
• Strong organizational and time-management skills
• Ability to multi-task and maintain flexibility and creativity in a variety of situations
• Ability to analyze and resolve problems
• Ability to set and meet goals and consistently meet deadlines
• Ability to maintain confidentiality

Other Requirements

• Must maintain professional appearance and comply with prescribed uniform policy
• Ability to be at work on a regular and consistent basis; overtime may be required

Physical and Mental Demands

This position will spend long hours sitting and using office equipment and computers. The position may also entail light lifting of supplies and materials occasionally, up to and including 20 pounds in addition to reaching, stooping, standing, and walking. This position requires the ability to talk, hear, compare, compute, compile, copy, analyze, coordinate, synthesize, negotiate and communicate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment

Standard office working environment that may be busy and noisy at times.

Salary Range

The salary range for this position is: $49,462.50 - $85,735.00, plus individuals may be eligible for an annual discretionary bonus. Actual compensation within the range will be dependent upon the individual's skills, experience, qualifications, location, and applicable employment laws.

Compensation and Benefits

To attract and retain top talent, we're pleased to offer competitive compensation and benefits, including:

• Annual bonus program

• Health, dental, vision, and life insurance

• Long-term and short-term disability insurance

• Generous paid time off plans include vacation accrual, sick time, standard holidays and floating holidays

• 401(k) with company matching contributions

• Awesome work environment with casual dress

• Team events and gatherings (Pre- and Post-Covid)

Invitation Homes is an equal opportunity employer committed to fostering a diverse, inclusive and innovative environment with the best associates. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other factor protected by applicable federal, state or local law. If you have a disability or special need that requires accommodation, please contact us at humanresources@invitationhomes.com.

To all recruitment agencies: Invitation Homes does not accept agency resumes.  Please do not forward resumes to Invitation Homes employees.  Invitation Homes is not responsible for any fees related to unsolicited resumes. 

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