Customer Service Representative - FS
Invitation Homes is a fast-paced evolving company, offering high-quality homes for lease in desirable neighborhoods across America. As the nation’s premiere home leasing company, we own, lease and operate approximately 80,000 properties ensuring a move-in ready living space that provides a clean, safe, and functional home for our residents.
The market teams include our Leasing and Property Management teams as well as our Rehab, Turns & Maintenance professionals. Together, our talented teams create excellent resident experiences from the time the resident moves in to the home, throughout the duration of their lease and during their transition as they move out. Our teams work hard to create and maintain high-quality homes and ensure potential residents are presented with a rental property they can’t refuse!
We are seeking candidates with a drive to excel in our thriving organization. We are looking for professionals who are ready to join our work-family, provide excellent service to internal and external customers and embrace our fast and friendly approach. As the single-family home rental industry is quickly evolving, we are looking for dedicated learners who are passionate to serve our residents and maintain top-quality homes. Apply today! We’re looking forward to getting to know you!
The Customer Service Representative - Field Services (CSR-FS) position provides administrative support, customer service and maintenance solutions to residents and other stakeholders in a fast-paced, high volume environment. The CSR-FS manages the day-to-day service dashboard, bids and work order approvals, while supporting the needs of the Rehab, Turns and Maintenance (RTM) team. This position reports directly to a Regional Manager.
Essential Job Duties and Responsibilities
Monitor maintenance dashboard and task center daily to ensure timely response to work order dispatch approvals, request for information, escalations and other communications
Review turn & rehab dashboards to ensure proper task execution and respond to flagged exceptions
Utilize reporting to monitor performance and compliance
Manage the Maintenance Technician and/or Superintendent daily schedules & assignments to ensure optimum efficiency
Review and approve/decline work order proposals within approval limit, verifying proper scope, documentation, and pricing
Assist in researching and coordinating vacant utility issues to ensure utilities are activated in a timely manner
Manage and facilitate eviction schedules and personal property holds; coordinate eviction clean-outs and/or personal property removal
Reschedule in-home work orders directly with resident when necessary
Serve as first point of contact for RTM related resident escalations and collaborate with internal teams to ensure appropriate corrective action and communication
Meet with and assist residents with resolving escalated maintenance issues
Schedule new and pre-acquisitions budget walks to be performed by Superintendents as well as resident orientations and pre move-out visits with resident
Perform other duties as assigned
Education and/or Experience
High school or GED
1+ year of administrative, customer service, or dispatch experience
Property Management or Construction related experience is a plus
Previous experience using property management software is preferred
Works well under pressure
Excellent organizational skills with a high level of attention to detail
Strong verbal and written communications skills
Effective customer service and conflict resolution skills
Works collaboratively with team members
Intermediate proficiency in MS Word, Excel, Outlook and Adobe
Effective problem-solving skills
Required Licenses or Certifications
Must maintain professional appearance.
Ability to be at work on a regular and consistent basis; Overtime may be required for this position.
Physical and Mental Demands
This position will spend long hours sitting and using office equipment and computers. The position may also entail light lifting of supplies and materials occasionally, up to and including 20 pounds in addition to reaching, stooping, standing, and walking. This position requires the ability to talk, hear, compare, compute, compile, copy, analyze, coordinate, synthesize, negotiate and communicate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Standard office working environment that may be busy and noisy at times.